The Staff Assembly of The University of North Carolina shall gather and exchange information on behalf of the staff of The University of North Carolina. The Staff Assembly shall, through the appropriate channels, advise and communicate with officers of the University, and through these officers, the Board of Governors, on matters of importance to staff members in the University. The Staff Assembly shall foster and nurture the establishment and growth of staff organizations of the constituent institutions of The University of North Carolina and of the General Administration. The Staff Assembly will represent all permanent employees of the University except the faculty.

A.  Composition of the Staff Assembly

1. The Staff Assembly will be composed of three representatives (hereafter called "delegates") of each of the constituent institutions and of the General Administration of The University of North Carolina.

2. Every delegate shall be a permanent staff member of the institution he or she represents.

B.  Selection and Terms of Delegates

1.  Each institutional staff organization shall establish a method for selecting the three delegates from that institution. At least one delegate from each institution shall be the current chair of the institution's staff organization. Each staff organization may also select an alternate delegate.

2. Each constituent institution shall initially select one delegate for each of a one year, a two year, and a three year term. Initial delegates shall be selected by September 1, 2006, by a vote of the elected members of the staff organization. Thereafter, each institution will select one delegate by May 15 each year for a three year term by the method specified in the bylaws of the staff organization.

3. Terms of delegates, except the initial delegates, shall begin on July 1. Staff Assembly delegates shall serve through June 30 or until their successors are selected.

4. If a vacancy occurs, the institution may fill the vacancy for the remaining portion of the term in accordance with the staff organization's bylaws.

5. The immediate past Chair of the Staff Assembly shall serve the Staff Assembly as an ex-officio non-voting member of the Staff Assembly.

6. The President of The University of North Carolina, or his/her designee, shall serve the Staff Assembly as a non-voting ex-officio member.

7. Ex-officio members do not count in determining a quorum. 

C.  Meetings of the Staff Assembly 

1. A regular meeting of the Staff Assembly shall be conducted twice per fiscal year in accordance with a schedule published and distributed no later than July 1 of each year to Staff Assembly delegates by the Secretary of the Staff Assembly. 

2. Special meetings

(1) The Chair may call special meetings as needed.

(2) Within five days of the receipt of a request signed by at least twelve delegates, the Chair shall be required to schedule a special meeting of the Staff Assembly. This special meeting shall be conducted within ten working days of the notice of the special meeting.

(3) The Chair shall be required to convene a special meeting of the Staff Assembly within ten days of the receipt of a request for such a meeting signed by the President of The University of North Carolina.

3. Meetings of the Staff Assembly shall be conducted in accordance with North Carolina's Open Meetings Law. 

 D.  Attendance at meetings of the Staff Assembly

1. A delegate must attend regular meetings of the Staff Assembly in person. A delegate may attend any special meeting of the Staff Assembly or any committee meeting by any means that allows for simultaneous two-way communication. 

2.  The Secretary shall keep records of attendance at each meeting of the Staff Assembly.   

3. A delegate who fails to attend two successive regular meetings without being excused may be removed by the Chair of the Staff Assembly.

A.  Definition and responsibilities

1.  Chair

The Chair will be responsible for calling and conducting meetings of the Staff Assembly and of the Executive Committee. The Chair shall represent the Staff Assembly to the University administration and through the President to the Board of Governors. The Chair will appoint committee leadership and committee membership.         

2.  Vice Chair

The Vice Chair shall conduct meetings in the absence of the Chair and shall represent the Staff Assembly in the absence of the Chair.

3.  Secretary/Treasurer

The Secretary/Treasurer will be responsible for minutes of meetings of the Staff Assembly and of the Executive Committee. The Secretary/Treasurer will be responsible for communication of Staff Assembly business to delegates and the University staff through appropriate means. The Secretary/Treasurer shall be the custodian of any funds allocated to the Staff Assembly.  

4.  A Chair-Elect will be elected in the second year of the term of the Chair and shall have duties as designated by the Chair.

 B.  Elections

Officers of the Staff Assembly, except the Chair, shall be elected by the delegates at the first regular meeting after July 1 of each year. The Chair-elect will assume the position of Chair upon the election of the other officers.

 C.  Terms of Office

The officers other than the Chair shall serve for one year from the date of election or until their successors are elected. The Chair shall serve a two year term.  No officer shall hold more than one office at a time.

 D.  Vacancies in Office

If an office becomes vacant during the term, it shall be filled by appointment by the Executive Committee for the remainder of the term.

 A.  Definition

The Executive Committee shall be composed of elected officers. The immediate past Chair shall serve as an ex-officio, non-voting member of the Executive Committee. In addition, the Staff Assembly will elect from the entire delegation four delegates to serve on the Executive Committee. The President of the University, or the President's designee, shall serve in an ex-officio, non-voting capacity on the Executive Committee.

 B.  Meetings of the Executive Committee

1. The Executive Committee shall establish a regular meeting schedule. 

2. The Executive Committee may meet in special session on the call of the Chair with a required notice of five working days. 

3. The Chair shall convene a meeting of the Executive Committee within ten working days of the receipt of a request signed by a majority of the members of the Executive Committee. 

4. The Chair shall convene a meeting of the Executive Committee upon the receipt of a request made by the President of the University.

5. The Chair may call an emergency meeting of the Executive Committee in accordance with the provisions of GS 143-318.12(b)(3).

C.  Powers and Duties

The Executive Committee shall represent the Staff Assembly in matters involving the Staff Assembly and University policy; shall fix the hour and place of meetings; shall appoint special committees to study specific issues brought before it by delegates to the Staff Assembly; shall make recommendations to the Staff Assembly; and shall perform any other related duties. No recommendations of the Executive Committee shall conflict with actions approved by the Staff Assembly. 

The Chair shall establish any other committees to facilitate the work of the Staff Assembly as is deemed necessary and appoint their membership.  

Rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the proceedings of the Staff Assembly and its committees insofar as they are not inconsistent with these bylaws established rules of order that the Staff Assembly may adopt.